ࡱ> { ,bjbjzz 4#JJ8L< T0j \$\$\$K0M0M0M0M0M0M0$635Fq0\$$@\$\$\$q0 0%%%\$  K0%\$K0%%V{-@. @hb%- 70000-T.6b%R.6..$.6?.\$\$%\$\$\$\$\$q0q0%\$\$\$0\$\$\$\$.6\$\$\$\$\$\$\$\$\$J j: Classified Council General Meeting December 20, 2012 2:30 p.m. Locations: Battle Mountain Room 4, Elko- GTA 128, Ely Room 118, Winnemucca Room 115, Pahrump PVC 115 Call to Order: Jolina Adams, Co-Chair, called the meeting to order at 2:30 p.m. Members Present: G. Terras S. Quijada K. Scheel V. Nelson G. Briggs H. Vance J. Adams D. Byers D. Andrepont Presentation: There was no presentation for the Council. Approval of Minutes: Minutes from the November 15, 2012, meeting were reviewed. There was no discussion or changes. G. Terras made a motion to approve the minutes as presented. It was seconded by J. Adams and approved unanimously. Treasurers Reports: S. Quijada presented the Treasurers Report for the period May 26, 2012 through December 13, 2012. There was no discussion or changes. D. Byers made a motion to approve the report. It was seconded by G. Terras and approved unanimously. Site Reports: K. Scheel reported that the Ely site was to have a pizza party tomorrow and then they would be gone until the new year. J. Adams reported that the Winnemucca site had had a small pizza party today and their site will also be short-staffed through the Christmas holiday week. D. Byers advised all sites that the nursing program applications will be posted on the website on January 2, 2013, in the event they get any questions. It was also noted that the Christmas party in Elko was a great success. Everyone enjoyed the opportunity to visit with those attending rather than being at one table for dinner. G. Terras also announced that she would begin her new position in the Career Center on January 7th. Committee Reports: Bylaws: No Report Events / Fundraisers: No Report Webpage: No Report Grant-in-Aid: K. Scheel presented the committee with a Grant-in- Aid report for Fall 2012. The final amount of Grant-in- Aid awarded to Classified Staff was $5467.18 Hospitality / Awards: No Report Scholarship: No Report Presidents Council: J. Adams advised that the last meeting was very short. She had presented our clarifications of the Grant-In-Aid Policy and Procedures when it was determined that our policy had not been updated to reflect staff financial responsibilities for a portion of class fees. New Business: Grant-in-Aid (Information Item): The Policy and Procedures were confusing and had been clarified. In this process it was discovered that recent changes to NSHE policy had not been reflected in the policy. The re-worded policy and procedure is attached to these minutes and it will be resubmitted to the Presidents Council at their next meeting. Foundation Dinner Dance Donation: There was discussion about what the Committee had done in the past for the Foundation Dinner Dance. It was determined that we had donated a raffle prize. It was suggested that we donate items from the Bookstore. After a brief discussion, D. Byers moved to provide the Foundation with a $40.00 GBC Bookstore Gift Certificate. J. Adams seconded the motion. There was no further discussion and it was approved unanimously. Retirement Gift for Keitha Donovan: After 14 years, Keitha Donovan recently retired from the Career Center. H. Vance moved to send Keitha a retirement gift consisting of merchandise from the GBC Bookstore not to exceed $40.00. J. Adams seconded the motion. There was no discussion and the motion was approved unanimously. Old Business: No Old Business It was agreed that reminders for the meetings would be emailed on the day before the meetings as requested by a member. There being no further business to come before the Council, J. Adams made a motion to adjourn the meeting. It was seconded by G. Terras and unanimously approved. The meeting was adjourned at 3:00 p.m.  POLICY AND PROCEDURE Title: CLASSIFIED EMPLOYEE GRANT-IN-AID & EDUCATION & TRAINING Policy No.: 5.41 Department: Human Resources Contact: Human Resources Director Policy All eligible classified staff are encouraged to take courses both job required/related and for their own enrichment. Classified employees must be .50 FTE or more and be in a benefit eligible position, which includes both hard and soft money positions. A benefits eligible position is defined as any employee eligible for insurance and retirement. This policy includes courses that are job required/related and for career or personal development available at all NSHE institutions. Courses taken by classified employees are subject to the provisions of NRS 284.343 and NAC 284.482 through 284.522. All eligible classified employees may apply for Grant-In-Aid for a total of twelve (12) credits per fiscal year which may be distributed at the employees discretion, but not to exceed six (6) credits per semester (fall, spring, and summer). The tuition, lab, and technology fees will be paid through GIA. GIA will pay up to a maximum of $50 per lab fee. The employee is responsible for two percent (2%) of the registration fees and any lab fee amounts that exceed $50. The employees department may require the employee to take three (3) credits per semester as job required. The three (3) credits are considered to be in addition to the six (6) credits per semester of GIA approved courses. The department will be responsible for the payment of all associated fees (not Grant-In-Aid funds) for job required courses, seminars, and workshops. The Classified Council will review the Grant-In-Aid Policy annually for any revisions as necessary, including the inflation of fees. Procedures 1.0 Application and Registration A Request for Grant-In-Aid must be submitted each semester for the course(s) and approved in advance by the immediate supervisor and appropriate vice president of the department. The employees supervisor and vice president/designee will each have one week from receipt, to review the Grant-In-Aid request for an approval or denial decision. Approval must not be unreasonably withheld, and reasons for denial must be provided to the employee in writing. Once approved, the form is returned to the employee. The employee then registers for the course(s) and turns the approved GIA form in to the Controllers office for processing. Before GIA can be processed, the employee must be registered in the course(s). Once enrolled, employee turns the form into their supervisor for approval. The supervisor turns form into the appropriate VP of the department for approval. The VP turns the form into the Controllers Office for processing. An amended application must be submitted with the appropriate signatures if course changes are made to a previously approved GIA application. If GIA is denied, the employee can then drop the course(s). All fees for NSHE courses (tuition, lab, and technology fees), with the exception of ɫ courses, must be paid in advance by the employee and receipts must be provided to the appropriate vice president. Reimbursement of all fees for NSHE courses (tuition, lab, and technology fees) will be made after the course is successfully completed and proof of completion is verified at the end of the semester. The reimbursement for the lab fee of a course will not exceed $50. Reimbursement of courses taken at NSHE Universities will be paid at the rate equal to that paid for upper division undergraduate courses at ɫ. Release time must be granted for job required courses or training. The department is responsible for any overtime that accrues as a result, per NAC 284.484. Release time is considered time worked and is not charged against employee leave time. When a course or training is requested by the employee, granting of release time is not required, but is encouraged. The supervisor may elect to grant the employee release time, but not overtime; may allow a flexible schedule; may require the employee to use annual leave time; may deny the request. 2.0 End of Course Procedures A grade of C or above (or P in the case of pass/withdraw courses) is required. An incomplete grade (I) may be assigned by the course instructor. A final grade report will be submitted by March 15th for fall semester courses and October 15th for spring and summer courses. If the employee does not meet these requirements, the employee will not be reimbursed for fees paid to other NSHE institutions and the employee will be held responsible to reimburse GIA for GBC course fees. The Student Services Department verifies the grade report at the end of each semester and provides eligibility status to the controllers office. 3.0 Other As students, all classified employees are subject to abide by the rules, regulations, and deadlines related to student registration and records. Exceptions to this policy may be made only with the advance written recommendation of the appropriate vice president and the approval of the president. The value of tuition for graduate level courses will be considered income and is subject to federal tax withholding. Non-credit courses and courses taken for audit are not eligible for Grant-In-Aid (GIA). 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