ࡱ> 9;8U@ >bjbj ("<$$$8\p0h$R~   4     <  V@ 1$ ' 003Th" hh(L6 J,v$   GREAT BASIN COLLEGE PRESIDENTS COUNCIL November 9, 2004 PRESENT: Paul Killpatrick, Carl Diekhans, Lynn Mahlberg, Danny Gonzales, John Rice, Summer Ehrmann, Kathy Schwandt GUESTS: Star Thomson, Jeremy Lords Approval of Minutes The minutes of the Presidents Council meeting on November 2, 2004 were approved. Strategic Plan Danny Gonzales and Cliff Ferry have been working together to create a procedure for planning. Once per semester the Deputy to the Presidents office will send to each of the areas a request for an update. Two times per year a request will be made for a one-page summary of accomplishments and goals for next year. This process will give us the necessary documentation for accreditation purposes. Presidents Council suggested that Danny stagger the time the requests are made, making it every couple of months when a request is made to an area. Host Account Star Thomson reported on the budgets for the host accounts and presented a comparison from last year. She stated that last year the budget for all host accounts was $35,000 and the expenditures were $45,000. Fortunately, the investment income received last year covered the overage. The projected budget for FY05 is $40,000. Ms. Thomson recommends that we try to stick with these budgets, as we are never certain if the investment income will be enough to cover the expenditures. Ms. Thomson will provide Presidents Council with an update in April. Contracts Carl Diekhans stated that there is some confusion as to who has signature authority for contracts at the college level. Ms. Thomson, referencing Chancellors memorandum 02-04, stated that the contracts which can be signed by the President or his designee would be: 1) Consideration of $400,000 or less and terms of 4 years or less; 2) Cost overruns and change orders; 3) Standard form federal grants and contracts; 4) Education affiliation agreements; 5) Formal bidding of contracts of more than $25,000; 6) Intra-institutional contracts or agreements. The system office needs the Presidents designees for the aforementioned contracts. Presidents Council agrees that the President, Vice President for Student Services, Vice President for Administrative Services, Vice President for Academic Affairs, and the Controller have signature authority on grants and contracts that can be signed at the institutional level. It is very important, however, that Star Thomson and/or Carl Diekhans look at all grants before they are signed. A memo will be sent to Buster Neal notifying him of our designation. Marketing Proposal Lynn Mahlberg introduced Jeremy Lord of Paskill Stapleton and Lord, a marketing consulting firm that conducted an audit of the GBC marketing and recruiting programs. Mr. Lord presented his report to Presidents Council along with his firms recommendations. Presidents Council will take the report under advisement and determine whether to implement some of the recommendations into GBCs strategic plan. Miscellaneous Dr. Killpatrick is interested in getting one Rotary Ambassadorial Scholarship per year to give to a GBC student. There are three different types of ambassadorial scholarships: the Academic-Year Scholarship, the Multi-Year Scholarship, and the Cultural Scholarship. The scholarship program provides for language training. The Rotary Ambassadorial Scholarship information will be routed to the Student Relations/Scholarship Committee, to the Foundation, and to Gretchen Skivington. Summer Ehrmann reminded everyone that the Foundation will be honoring Leo Puccinelli, Ross Eardley, and the late Jack Hull for their service and contributions to higher education. She also announced that the winner of the $10,000 Great Buckets of Cash drive was Danny Gonzales. The Foundation received many new donors because of the drive and anticipates even more participation next year. 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