ࡱ> LNKM )7bjbj== "LWW)3l$#2. . . . . # # # # # # #$$ &-# -# . . B# ". . # # !#. " = .+ !#X#0#!6l' l'# GREAT BASIN COLLEGE PRESIDENTS COUNCIL April 22, 2003 PRESENT: Paul Killpatrick, Carl Diekhans, Betty Elliott, Lynn Mahlberg, Danny Gonzales, Pete Bagley GUESTS: Stan Aiazzi, Summer Ehrmann, Jeannie Rosenthal 1. Approval of Minutes The minutes of the April 15, 2003 meeting were approved. Review of Requests to Work Four Tens Schedule Presidents Council discussed requests from faculty and staff to work the four tens schedule during the summer. Friday is the only day of the week that individuals can take off and arrangements must be made to cover the offices on Friday. Requests from the following individuals were discussed: Pat Phillips approved with office covered by Tami Amestoy. Garry Heberer approved. John Nolan/Joanne Storms approved with alternating four ten weeks. Wannell Donelli/Lisa Robinson approved with alternating four ten weeks. Sean Thompson approved. Chris Marshall/PennyRonk approved with alternating four ten weeks. Judi Goicoechea approved with Chris Mitchell covering phones. Danny Gonzales approved. Joanne Forsythe/Pat Loper/Ed Wright approved with library covered by other staff. Margie Ainsworth/Sherri Melton approved with office covered by other Student Financial Services staff. June Braaten/Shelley Patterson approved with other A & R staff covering office. Jan King approved with office covered by Julie Byrnes or Lynn Mahlberg. Tammy Staley approved with office covered by Pat Collins. Keitha Donovan approved with office covered by Pat Collins. Shirley Chambers/Marlene Fausett approved with alternating four ten weeks. Gim Briggs approved with Dorinda Friez or Betty Richardson covering office. Jeff Cox, Walt Fisk, Greg Molyneux, DJ Smith approved with alternating four ten weeks. B & G employees at Elko approved with alternating four ten weeks. B & G employee at Ely approved with other B & G employee covering. Mary Swetich (one month) approved. Lisa Costa Campbell/Jolina Adams approved with alternating four ten weeks. Vicky Battisti Paul will check with Summer to see how Vickies duties will be covered. Star Thomson, Scott Nielsen approved with alternating four ten weeks. HR Relocation There was discussion about moving Student Central to the Quiet Room in the College Community Center and relocating Human Resources to the area in Berg Hall currently used by Student Central. The Ask Me Center will remain in the Berg Hall foyer. If the move is approved, it will be made during the summer. Position Review Presidents Council reviewed a list of positions currently being advertised or to be advertised. Assistant to the President (Linda Carters position) Currently advertised on the web site. Associate Degree Nursing Faculty Will re-advertise in the Chronicle. Criminal Justice Instructor Two candidates who applied during last summers recruitment have yet to be notified. A letter will be sent telling them that a feasibility study will be conducted and if the position is re-advertised, they could apply. Marketing Director Will be closed. We currently have 14 applicants. RN-BSN Director No applications have been received. Will re-advertise in the Chronicle. Education Instructor Will advertise in the Chronicle. English/Education/Advisor (Ely) Will re-advertise in the Chronicle. Foundation Executive Director Recruitment will remain open. Library Director Will advertise in the Chronicle. Mathematics Instructor Will advertise in the Chronicle. Recruiter Will advertise in the Chronicle. Student Development Coordinator/Student Advocate Will advertise in the Chronicle. Upward Bound Coordinator Will advertise in the Chronicle. ALL POSITIONS IN THE CHRONICLE WILL BE ADVERTISED AS CONTINGENT UPON FUNDING. The part-time Administrative Assistant I support position for Danny Gonzales and the part-time Administrative Assistant II support position for English have been approved by Business Center North. Carl Diekhans will see if funds are available to hire these positions before July 1st. 5. Strategic Planning Paul Killpatrick and Regent Bandera traveled to Ely to meet with community members to talk about strategic planning. The minutes of all the planning meetings will be put into a document. 6. UCCSN Technology Concerns Presidents Council reviewed a list submitted to the System Office by Jeff Cox addressing technology needs and concerns and agreed with the items on the list. Betty Elliott will report back to Dr. Richard Curry that the list is accurate. 7. Facility Use Policy for HTC During the campus meeting with the president, a concern was raised about use of the High Tech Center and campus facilities in general. The concern was that community groups were being allowed to use rooms at the expense of instructional classes. Carl Diekhans stated that the current policy states that GBC instruction has first priority. Occasionally, a request is made to use a particular room and the faculty member is called to see if they are willing to move to another room. Mistakes have happened where a room is double booked, but that is rare. GBC has a separate agreement with the school district for use of the High Tech Center. Of the four computer labs, Great Basin has first priority for two of the labs and the high school for two. The high school has first priority on the chemistry lab and the college has first priority on the microbiology lab. The school district has priority during the day for the large room used by the RPDP for teacher training. The open lab is open to everyone. The high school has first priority during the day for the IAV rooms and the college has priority at night. 8. Campus Cell Phones Item deferred. 9. Community Use of Conference Rooms with Food Carl Diekhans stated that a group used the Berg Hall conference room over the weekend and disconnected computers to plug in crockpots. Phone lines were also disconnected for some unknown reason. It was suggested that the request form be revised to include a question asking if food will be served and then an appropriate room will be assigned. 10. Proposed Revisions to GBC Bylaws Danny Gonzales noted that the GBC Bylaws were being updated and he had received feedback from various individuals. Pete added that the Senate discussed the Bylaws and concluded that the ad hoc committee reviewing the Senate Bylaws would act as a clearinghouse for suggestions from faculty to Danny. 11. UNLV Graduate Student/City of Elko Danny Gonzales reported that a UNLV graduate student would be in Elko during the summer doing an internship with the City of Elko drawing concepts for the parks. UNLV had requested that the student be allowed to stay in the dorms. Presidents Council suggested that as an in-kind contribution, the student could be asked to design some concepts for the campus perimeter and other projects. 12. Planning and Institutional Effectiveness Danny Gonzales stated that a binder in the accreditation room called Educational Planning and Assessment contains examples of how GBC closed the loop in terms of utilizing research to accomplish the mission and academic goals of the college. The information is in addition to other exhibits on assessment and planning. 13. Rodeo Club Stan Aiazzi, Paul Killpatrick, and John Wright met to talk about the possibility of a Rodeo Club. Mr. Wright is interested in coaching the team, which would include recruiting and fund-raising. Stan added that an arena is available at the Bair Ranch for the team members to practice. The rodeo livestock would be leased. Stan noted that the Spring Creek and Elko High School programs have over 125 students and he felt there would be ample interest in the club. He stated that the National Intercollegiate Rodeo Association (NIRA) students would be covered by accident insurance and any student enrolled in a rodeo class would have coverage under the States liability policy. Liability insurance for the livestock would be provided by the stock contractor. The finals for three western regions of the NIRA will be held in Elko in May and a social has been planned on campus for the college and high school rodeo teams and coaches. 14. NSF Grant Report Jeannie Rosenthal reviewed the budget for the NSF grant proposal. The preliminary proposal is due May 19th and if selected for further review, the final proposal would be due in September. The first year of the grant would be to develop the program and implementation would occur in years two through five. The grant would fund research to determine whether additional field work and lab component would retain teachers in the field and increase students knowledge of math and science. The program will need Board of Regents, State Department of Education, and Northwest Association approval. Jeannie explained that the NSF is a competitive grant with 25-35 awards granted nationwide. Betty Elliott will contact Kevin Melcher to set up a meeting with the school district to begin the dialog and get buy-in and discussions also need to be initiated with the State Board of Education. 15. Donald W. Reynolds Projects Summer Ehrmann distributed information on the Donald W. Reynolds Capital Grants Program. Paul Killpatrick noted that it was time to go out for another Reynolds grant. He mentioned the need for landscaping at the Ely campus and a facility in Winnemucca for the ESL program, a learning resource center, and private faculty offices which could be included in a Reynolds proposal. Presidents Council offered suggestions for additional needs including expansion of the Fitness Center and a planetarium/museum that would include classrooms and lecture rooms. Summer proposed that small amphitheaters and clock towers might be constructed at Ely and Winnemucca. Carl stated that the College could apply for up to $15 million from the Reynolds Foundation, but pointed out that we are required to raise a 10% match. He was in favor of preparing a $10 million Reynolds proposal next year, adding that it would take time to do the research and prepare the drawings. He felt the State could be asked to fund $1 million to help with the match. A request for a fine arts building is on the States capital improvement list, but is not likely to be funded this biennium. The State would not fund a museum or planetarium, so the Foundation would have to raise funds for those projects. Summer stated that the ability to raise matching funds would depend on how well the economic benefits to the communities are marketed. 16. Miscellaneous Carl Diekhans shared budget information from the System Office. If funded at 86%, GBC would be able to initiate a summer nursing program next year. We would also be able to fund part-time faculty increases the first year, but would be approximately $90,000 short the second year. The increases would have to be phased in over four years. Carl noted that there was very little money left in the current budget and advised the vice presidents to carefully review expenditures. Utilities and budget shortfalls are covered. Paul Killpatrick met with Nevada State College President Romesburg and the Chancellor to talk about programs of mutual interest. Paul Killpatrick attended the Council of Presidents meeting where a number of items were discussed including the budget, strategic planning, partnerships, and proposed Code and Handbook amendments regarding evaluations, tenure, grievances, and faculty workloads. Presidents Council discussed the use of agency vehicles and noted that rules and regulations for using State vehicles must be adhered to. Presidents Council discussed a request to use the college grounds for a wedding reception. It was determined that weddings could be held on campus, but receptions could not because alcohol is normally served. A fee will be charged to cover the cost of setting up and tearing down by GBC staff. Presidents Council discussed requests received from departments to use interns provided by Barrick this summer. At the budget presentation Carl Diekhans made recently, faculty turnout was very slight. Pete Bagley suggested that Carl make a presentation to the Senate Executive Committee. Paul Killpatrick will meet with Faculty Senate on May 16th to talk about shared governance and shared responsibility. Presidents Council discussed the renewal of membership in CRD. Danny will look into that. Pete Bagley stated that the Senate had a proposed calendar that he would bring to Presidents Council for discussion. He will meet with Betty Elliott and Carl Diekhans to go over the proposal. Lynn Mahlberg stated that the college received $2,338 from the Rotary International Wine Tasting event for scholarships. There will be a meeting with the Rotary presidents to see how they want the funds used. Paul Killpatrick asked Pete Bagley if administrators were invited to Senate. 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