ࡱ> []Z!` g+bjbj\\ 4B>>#<<<8t4$*:h9999999$;h=n9  949GGGX9G9GG1I3 P.Q<X2990*:2h>Oh>0I3h>I3`.G99X*:  GREAT BASIN COLLEGE PRESIDENTS COUNCIL July 20, 2007 PRESENT: Paul Killpatrick, Bill Reinhard, Mike McFarlane, Lynn Mahlberg, John Rice, Ed Nickel GUEST: Joyce Shaw, Julie Byrnes, Julie Smith, Tammy Robinson, Janice King Approval of Minutes The minutes of the Presidents Council meeting on June 26 and July 10, 2007, were approved. Welcome Back Luncheon PC approved the main menu item for the Welcome Back luncheon. Pahrump Valley Center Name Change Mike McFarlane reported that Garry Heberer is proposing to change the Pahrump Valley Center to Campus. The designation of campus fits into the Board of Regents guidelines. Bill Reinhard reported that we will be receiving bids from Pahrump to tear down the brick wall in front of the building and compare the bids to the cost of GBC doing the work. Bill reported that we are also working on labeling the building as GBCs. Presidents Council approved the name change. Ad Hoc Committee Report on Enrollments Discussion Paul Killpatrick is interested in implementing some of the suggestions of the ad hoc committee report specifically in regards to the 2007 Fall Welcome Back In-service week. Paul charged the Vice Presidents with developing an action plan. Our current enrollments have fallen behind the same time period last year. An enrollment strategy discussion occurred. To date Lynn Mahlberg reported that we have sent 2,700 postcards to spring 07 students who have not yet enrolled for fall. Reports have been generated that will be checked next week. A calling program will be implemented. We have received UNR and UNLVs declined admissions people and have sent postcards to the UNLV people and email to the UNR people. Mike McFarlane said we will have 20 more FTE in the MTC program. Newmont was only in the testing phase last spring; instruction phase will begin this fall. This could increase enrollment in the coming year. We plan to expand the training beyond Newmont. Tammy Robinson reported that she is looking into various recruitment software packages. UNR uses a package which is in ACT format. UNLV uses a package that follows the SAT format. A meeting will be scheduled to talk about a recruitment and retention software package. Lynn Mahlberg reported in the next two weeks there will also be system-wide meetings to develop a list of functional requirements that will be used during vendor negotiations for the iNtegrate project. Julie Smith wants to see a next generation speaker at the Welcome Back. We need to know what excites this generation and how do we connect with them? How do we create a service to them that they want to utilize? And how do we promote our services to catch their eye? John says we have come up with good programs year after year. But what we havent done is invest in them properly. We need a sustainable program and the resources to keep those programs going (money and staff). Our internet enrollment is up 20%. There is a cohort of students continuing to enroll in internet courses long-term. This appears to be what a large part of the population wants. Julie Smith recommended bringing back student central which was proven to be successful. Lynn says we would need money for peer mentors and student wages plus another position to supervise. Julie Byrnes says we are losing students who are failing development classes and general education course and they dont come back. We are losing people who struggle academically. We offer the tools for success. Mike said students have access to smart tutor and the academic success center, etc. Paul wanted a discussion about return on investment $100,000 for this endeavor. John Rice indicated that $150,000 may equate to 15 FTE. We would need to put the money into human resources. You need the human resources to support these endeavors. Ed says $150,000 is about 1% of budget. By using national models in the past, we know what works. We just need the funding to sustain the program. Lynn Mahlberg said having a recruiting person in Nye County will save us money. Julie Byrnes said we need to consider investment of time by faculty. We had an early alert program that 6 or 7 faculty member completed. It was not a financially sustainable program. We have to address the overall situation to solve our problems. An example is the new reading program which will eventually make for more successful students. John Rice reported that economic studies for Elko County always talk about the college as being an asset. We dont have the workforce that new businesses need. Many more new businesses will be arriving. The cohort model works well at GBC. That is why we have a higher graduation rate. Ed said that it is easier to work with cohorts. We have to form cohorts that work at the associates level. Early Alert program would help in this situation (students calling students). Its a lot of handling but sometimes that is what it takes. Again, we would need the resources to implement this program. Early alert and peer mentoring seems to be what we need to be focusing on. The two areas would require time from faculty to be mentors and interact on the referral part. We need enough staff to respond to areas in need within the first three weeks. We have to commit together. We need human resources to train and supervise these people. We also need a computer tracking system. Committing 1% of the budget to retention would help sustain the program. Paul will have a continued conversation with the Vice Presidents to develop a plan for in-service. Media Services Printing Costs Joyce Shaw was asked to come to Presidents Council to talk about how the printing costs. We pay approximately 2 cents per copy AVERAGE without paper and staples for all of the Xerox machines in our service area. Mike said a certain level of coping should be acceptable and reasonable. Weve been looking at the total paper budget, too. It would cost more to monitor paper distribution then what it would save. It appears the copying is under control. Joyce feels that there doesnt seem to be any abuse going on. Just getting a message out on the importance of conserving paper would help. Accreditation Update Mike McFarlane reported that for the accreditation report we will address the educational goals and institutional changes (new programs, new acquisitions, and online expansions) since the last visit. We need to create an accreditation report steering committee. Mike brought a proposed membership list. PC recommends that its membership be included on the steering committee. Bill Reinhard volunteered to create a master project plan outline for the accreditation project. He will contact Larry Hyslop for his assistance with MS Project. Miscellaneous Mardell Wilkins reported that the Classified Council is planning the GBC Family Picnic which will be held on June 6, 2008. PC admires and thanks Classified Council for their efforts. Presidents Council approved the Ag building proposal from last week. Mike McFarlane wanted to clarify the request from Jay Larson regarding BAS graduate wall of honor. The area would be within the BAS office area. They would use it as a promotional tool and no costs would be involved. Having this type of promotional tool within an office area does make better sense to PC. Presidents Council will reconsider the request and vote on at a subsequent meeting. John Albrecht did not make it to GBC this week. He was sent home because of road closures due to wildland fires. He will be rescheduling his visit. He needs to review the agreement on the Ag shed. Paul Killpatrick will be gone next week. He will be speaking at the national Job Corps leadership conference and attending the Mountain States Association of Community Colleges summer meeting. Lynn Mahlberg reported that workshops will be conducted next week to develop a list of functional requirements that will be used during vendor negotiations for the iNtegrate student services model. Vice Chancellor Nichols said that at the final meeting all of the VPSSs will have to sign off as agreeing. The VPs recognize that we may need to modify some business practices to match the system chosen. John Rice reported that next Thursday night is a concert with Chris Proctor and the Two Dollar Bill. The foundation had a successful Chancellors Challenge. John reported that the Chancellor is please we reached our $100,000 goal which the Chancellor will match. John reported that Ellen Muth stopped by the foundation to talk about creating a bulletin board on 40th anniversary. September 25, 1967 was the first day of classes. A recommendation to have a reception on September 25, 2007 in the library was approved by Presidents Council. John Rice is having campaign signs made to commemorate GBCs 40th anniversary. The cost will be $600 for 150 signs. Mike McFarlane mentioned that during in-service on August 20 and 21, we will be having the evaluation session. He recommended Presidents Council put this session on their schedules.     (0567R S T a j k l x  6 9 |  ! * , 8 ? 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