ࡱ> \^[#` bjbj 4$" nF F F 8~ $ 9  4$%hR>>>000>|0>000 0YlF |0 0906000"0A]^9>>>>" $"   POLICY AND PROCEDURE Procedure: WORK ORDER PROCEDURES (B & G) Policy No.: 4.31 Department: Administrative Services Contact: Facilities Manager Policy The online work order procedures are designed to make repair and maintenance of GBC facilities more efficient, timely, and effective. For this to happen, it is essential that all employees follow these procedures. Except for emergencies, work will not be performed unless it is submitted through the on-line system. Also, the priority is always to fix conditions that are unsafe first, especially when college property or personnel are threatened. Use of this procedure is mandatory. Procedures Employees of ɫ can request to have work performed by the buildings and grounds department by submitting an online work order request. To access the request form, go to the GBC website, follow the Faculty and Staff link, and then the B&G link located beneath the Online Services option. The request may also be accessed by going directly to the following link:  HYPERLINK "http://gwmail.gbcnv.edu/grouplink/helpdesk/sf_login1.jsp" http://gwmail.gbcnv.edu/grouplink/helpdesk/sf_login1.jsp From here, employees will enter their Novell login and password and complete the request. For any access problems, employees should contact the Help Desk at x2167. After an online request is submitted, the work orders are sent directly to the administrative services office for approval. Work orders to correct conditions that are not an immediate threat to persons or property and which cost a considerable amount of money may be put on a wait list and may require supervisor and/or vice-president of administrative services approval. Once approved, the work order is forwarded to the facilities manager in buildings and grounds, who will determine the costs and availability of material, check the work schedule, and delegate the work order to the appropriate maintenance person(s). Online work orders are updated and closed by the facilities manager once a job has been completed. Automatic updates and responses are delivered to the employee who requested the work to be performed. A confirmation is also sent once the job has been completed. Employees are not authorized to perform work on their own projects or repairs (e.g., painting their office). Any out-of-pocket expenses incurred by an employee will not be reimbursed. Date adopted: June 2, 2003 Revision approved by Presidents Council: January 30, 2007 Contact the assistant to the president for any questions, corrections, or additions.     PAGE  4.31 Work Order Procedures (B&G) January 30, 2007 Page  PAGE 1 of  NUMPAGES 1 #$BMNPR ! 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