ࡱ>  bjbjUU 4??>W8D] aii(b,G```````df`9=|`7aX``jP[d`\k ]2`Ua<a>]&OgOgdd`Ogd`_0"___``F___aOg_________ :  POLICY AND PROCEDURE Procedure: Sabbatical Leave Policy No.: 2.21 Department: Academic Affairs Contact: Vice President for Academic Affairs Policy The major purpose of a sabbatical leave is to provide faculty an opportunity for continued professional growth and new, or renewed, intellectual achievement through study, research, writing, creative work, and travel so that teaching effectiveness may be enhanced. For the purpose of this document the term faculty means full-time counselors, librarians and instructors, professors whose primary responsibility is teaching. The number of sabbatical leaves is determined by the number of academic faculty positions at GBC. In evaluating sabbatical proposals, the Personnel Committee is charged with determining how the sabbatical leave will enhance the faculty members professional effectiveness. Procedures 1.0 GuidelinesGuidelines for Sabbatical Leave are listed below: Eligibility for sabbatical leave commences at the end of the sixth year of service whether or not it coincides with the end of the academic year. Sabbatical leave is awarded either for one year at two-thirds salary or for one-half year at full salary. Faculty members awarded leave will agree to return to the college for one year. Acknowledgement of sabbatical assistance shall be given in any publications resulting from work accomplished during the leave. A written report concerning sabbatical leave activity shall be submitted to the President within three months after the end of the leave and a verbal report shall be given to Faculty Senate within three months of returning from Sabbatical. Completed applications from eligible professional staff members shall be submitted to the Chair of the Faculty Senate Personnel Committee on or before the 30th day of October each year. Those received after this deadline will not be considered. The applications will be reviewed and ranked by the Faculty Senate Personnel Committee and submitted to your appropriate Vice President and then to the President for review by the administrative committee. 2.0 EligibilityAny tenured faculty member who has served full-time for six or more years at GBC without a sabbatical leave is eligible to apply for sabbatical leave. Eligibility for sabbatical leave commences at the end of the semester in which the sixth full year of service at GBC is completed. A faculty member can apply during their sixth year of service at GBC. Only years of service at GBC will count toward sabbatical leave. Accumulation of time at GBC toward the next sabbatical leave shall not begin until the date of completion of the prior sabbatical leave. A faculty member who has resigned or has been terminated for reasons other than financial exigency or curricular reasons and subsequently rehired at GBC must have six full-time years of service from the time of rehiring. Authorized leaves (teaching, formal education, work experience, personal, medical/emergency/maternal) will not break the continuity of service, but these years shall not be credited toward a sabbatical leave. Any faculty member whose primary responsibility is administrative in nature is not eligible for sabbatical leave. (B/R 12/98) Years spent in administrative work will not be credited toward sabbatical leave. Short-term temporary contract supplements for special services, such as those for teaching summer session, shall not be considered in establishing the base for sabbatical leave. A year will not count toward sabbatical leave if the individual spent 51% or more of his/her work time on administrative duties for that year. 3.0 Criteria to be Used in Awarding Sabbatical LeaveIn evaluating sabbatical proposals, the Personnel Committee will use the following criteria. One page summary of the proposal worth up to 15 points. Relevant value in meeting the mission of the college worth up to 15 points. Importance in helping the applicant perform his/her current duties worth up to 15 points. Contributes to the personal/professional growth of the person applying worth up to 15 points. Probability that the conditions of the proposal can be met in the granted leave time worth up to 15 points. For every year of service since last sabbatical leave, one point will be awarded. Human Resources must verify years of service. Total points must be greater that 45 to be considered for Sabbatical. 4.0 Application ProcessApplications shall be made using a Sabbatical Leave Application Form available in the human resources office or attached to this policy. All information and supporting documentation requested on the form shall be furnished by the applicant, whose responsibility it is to see that a complete application is submitted to the Faculty Senate Personnel Committee. The completed application and all supporting materials called for in the application form must be properly prepared and filed by the application deadline (October 30) in the academic year prior to the effective date of the requested leave. The Faculty Senate Personnel Committee will forward the applications and its recommendations to the appropriate vice-president. 5.0 Rights of Faculty on Sabbatical LeaveThe taking of a sabbatical leave shall in no way interfere with the continuing employment of an individual by the college, with any possible promotion or salary increases, or with any other rights normally associated with work at the college. Sabbatical leave, in some cases, may reduce retirement benefits. Persons taking sabbatical leave may wish to check with the Human resources office in this regard. Additional income, for example, grants-in-aid or fellowships, may be accepted during the leave provided the activity for which the income is received contributes to the individual's professional development or his/her future usefulness to the college. (B/R 1/92) 6.0 Obligations of Faculty Who Take Sabbatical LeaveThe most important obligation of a sabbatical leave recipient is to make every effort to accomplish the tasks set out in the application. If circumstances occur prior to the start date of the sabbatical which make it impossible to fulfill the approved sabbatical proposal the recipient will be expected either to relinquish the awarded sabbatical and perform normal duties during that year or to request authorization from the Senate Personnel Committee to proceed with an alternative project. If the Personnel Committee is not available, authorization should come from the appropriate academic administrator. Upon completion of the sabbatical leave, the recipient must return to college duties for a period of time at least equal to that of the last annual contract prior to sabbatical leave. A written report of sabbatical leave activities shall be submitted to the appropriate vice president. This report must be submitted by June 30 of the end of the sabbatical year. The report should address the proposal in the application for leave, describe what was accomplished, explain the current status of the project, and future status if applicable. It may also describe other professional accomplishments during the time of the leave. It will be the task of the appropriate Academic Administrator to assess whether the sabbatical report is satisfactory. Acknowledgement of sabbatical assistance shall be given in any publications, performances, or other professional activities accomplished during the sabbatical or as a result of it. A signed sabbatical leave application shall constitute acceptance of all obligations on the part of faculty taking sabbatical leave. 7.0 Sabbatical Leave CommitteeThe Personnel Committee of the GBC Faculty Senate is the Sabbatical Leave Committee. Applicants for sabbatical leave may not serve on the Personnel Committee during the year of the application. 8.0 Procedures of Sabbatical Leave CommitteeAll deliberations of the committee shall be confidential. Sabbatical leave applications are available online. These applications must be submitted to the Chair of the Personnel Committee by 5:00 p.m. October 30. The committee shall, after thorough deliberations during which all applications are reviewed in detail, send forward to the vice president with copies to the president and the Faculty Senate Chair, the recommendation for sabbatical leave. It is the responsibility of the president of GBC to notify the successful applicants within one week upon receiving the recommendation from the Personnel Committee. 9.0 Responsibilities of the PresidentThe president shall be responsible for making sabbatical leave recommendations to the Board of Regents by the required meeting date in the year prior to the academic year during which leave is desired. Whenever the president's recommendations to the Board of Regents deviate from those of the committee, the changes shall be justified to the chair of the Personnel Committee before the president makes his recommendations to the Board of Regents concerning sabbatical leaves. The president shall notify those awarded sabbatical leave by the Board of Regents as soon thereafter as possible. Those applicants not being awarded sabbatical leave will also be notified by the president. 10.0 Responsibilities of the Faculty Senate Concerning Sabbatical LeavesThe Faculty Senate shall select new members of the Personnel Committee from the faculty at large at any time vacancies occur. It shall also select each year a chair of the committee. Approved by PC: April 22, 2008 Contact the assistant to the president for any questions, corrections, or additions. GREAT BASIN COLLEGE Sabbatical Leave Application Form MEMORANDUM TO: Professional Staff Members SUBJ: Application for Sabbatical Leave REFERENCE: Sabbatical Leave Policy and Procedure Guidelines for Sabbatical Leave are listed below: Eligibility for sabbatical leave commences at the end of the sixth year of service whether or not it coincides with the end of the academic year. Sabbatical leave is awarded either for one year at two-thirds salary or for one-half year at full salary. Faculty members awarded leave will agree to return to the college for one year. Acknowledgement of sabbatical assistance shall be given in any publications resulting from work accomplished during the leave. A written report concerning sabbatical leave activity shall be submitted to the President within three months after the end of the leave and a verbal report shall be given to Faculty Senate within three months of returning from Sabbatical. Completed applications from eligible professional staff members shall be submitted to the Chair of the Faculty Senate Personnel Committee on or before the 30th day of October each year. Those received after this deadline will not be considered. The applications will be reviewed and ranked by the Faculty Senate Personnel Committee and submitted to your appropriate Vice President and then to the President for review by the administrative committee. GREAT BASIN COLLEGE Sabbatical Leave Application Form Submit two copies of the following application, one to your appropriate Vice President, the other to the Chair of the Faculty Senate Personnel Committee. Applications must be submitted no later than October 30th. Complete and sign two copies of the accompanying cover form. Arrange the items listed below in order listed and attach copies of each to the cover forms. Write a separate and detailed description of how you propose to spend your sabbatical leave. The Personnel Committee will evaluate your proposal based on the criteria outlined in the Sabbatical Leave Criteria Evaluation Form provided at the end of this application. It is essential that you provide sufficient detail for the Committee to make a proper evaluation. Discuss any pending or planned applications for additional monetary support for the proposed sabbatical leave project. Other pertinent information may be appended to the proposal. Attach letters from no more than three colleagues/department members in support of your leave proposal. The letters may address themselves to the following matters, singly or in combination: An evaluation of the proposal and its potential benefit to you and GBC. b. An estimate of the likelihood that you will be able to complete successfully the activity you are proposing. An evaluation of your effectiveness in carrying out the duties of your current position. Provide the following information: Education Professional experience Accomplishments on any previous sabbatical leave Job responsibilities Other data which would suggest success in the project you are proposing. GREAT BASIN COLLEGE Sabbatical Leave Application Form Name________________________________________________ Date ________________ Position held at GBC _________________________________________________________ [ ] A Contract [ ] B Contract Request Leave: [ ] year at full salary [ ] full year at two-thirds salary Years of full-time salaried service at GBC since initial employment or since last sabbatical leave, including the present academic year, but not including leave of absence without pay _______. Date of last sabbatical leave if any: _________________ [ ] year [ ] full year Return this form to the Personnel Committee. FOR COMMITTEE USE ONLY: Confirmation of years of service for Sabbatical: __________________________________ (Signature, Human Resources Department) The candidate has satisfied the requirements for Sabbatical: ____________________________________ (Signature, VP) Committee Response ۉ Approved ۉ Disapproved Comments: ______________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________  Approval by President (Signature) Date Write a detailed (no more than two pages) summary of your proposal and include the following aspects: Describe the purpose of your sabbatical in meeting the mission of the college: Explain the relevance of your sabbatical in helping the applicant perform his/her current duties. Describe how your sabbatical will contribute to your personal and professional growth. Explain the probability that the conditions of the proposal can be met in the granted leave time. I agree to the obligations and conditions of sabbatical leave at GBC and NSHE Code, Title 4, Chapter 3, Section 14, and I agree that I will use the granted leave time to accomplish the proposal I have outlined above.  Signature Date GREAT BASIN COLLEGE Sabbatical Leave Criteria Evaluation Form CANDIDATE: _______________________________________________________ PROPOSALS MERIT AND PRACTICALITY Minimum Standard Requirements:Excellent 15 pointsGood 12 pointsAdequate 9 pointsWeak 6 pointsNot Demonstrated 0 pointsOne page summary of the proposal is complete.Relevant value in meeting the mission of the college.Importance in helping the applicant perform his/her current duties.Contributes to the personal/professional growth of the person applying.Probability that the conditions of the proposal can be met in the granted leave time. Total points __________ (Greater than 60 = Excellent (Greater than 40 points = Good (Greater than 30 points = Adequate ( 29 or below = Not Demonstrated (Total points must be greater than 45 to be considered for Sabbatical. YEARS OF SERVICE 1. 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